Tip of the dayThe Move Coordinators will be some of the biggest advocates during the relocation activities so it is important that they are comfortable with, and have confidence in, the project team.
How the Right Storage Strategy Can Save You Thousands!
By Greg Hohns, published 14 October 2016.
The design of today’s modern office workplace is rapidly changing to suit what is believed to be best for working in a productive environment. Terms such as ‘Agile’, ‘Hot Desking’ and ‘Hubs’ are becoming commonly known and discussed at the design stage of office spaces. And while the debate in this shift of thinking about workplace spaces will go on for years to come, there is one area of space organisation that is often overlooked. Storage Strategy.
So why is a Storage Strategy so important?
A storage strategy should be an important part of the design prospective for any new fit out office space consideration. If the lease space and workplace design is signed off without the consideration of the storage requirements, then it becomes very difficult for the clients to ‘fit’ into their new space. Not a great way to start life in the new work environment. A lot of unhappy staff, compromised organisational assets and inevitable costs to fix the larger storage mismatch problems. It is crucial that consultation with a storage expert happens at the early stage of the lease and design considerations.
So what exactly is a Storage Strategy?
A Storage Strategy will explore all opportunities available for your business to take less space which will instantly result in reduced floor space being leased, reduced design costs, reduced fit out costs, and reduced procurement costs. A Storage Strategy will also identify best practice and how your business looks from a records management perspective. With the right storage strategy, it is possible to reduce your storage requirements by up to 90% of your current storage space.
So how do you make a storage strategy work?
1. Get your storage consultant engaged early. Your Storage audit should be completed before you go to market for space. Most importantly, avoid commissioning a Storage Strategy after the design is signed off.
2. Be very clear in your brief to your storage consultant what you need to achieve, and what the strategy should support; i.e. reduction of 2000m2 in floor space, the merging of offices/business units? Are you moving to an Agile work space or staying Fixed desk? Do you have any functions that are exempt to change? If so, why?
3. Include any details of concurrent projects that may be underway or scheduled to help achieve business efficiencies or support space reductions, i.e. rollout of OneNote, digitised programme for HR records, rollout of dual monitors to encourage less printing, Accounts Payable being sent offshore?
4. Have your Change Manager and any Paper-Lite team involved in the storage audit. They will provide invaluable information and assistance to the storage audit process.
Storage Strategy golden rule:
Storage will be fit for function. People don’t need storage, but functions do.
For a greater understanding of how you can implement a Storage Strategy at your workplace, contact a SKILLINGS consultant at firstname.lastname@example.org or you can read the full Storage Strategy & Floor Space Reduction article in our CEO’s Lease Strategy Roadmap. This is one of the seven products available in the Lease Strategy Roadmap Series.